Registration preferences Settings
Registration preferences
Explore the various user registration options designed to customize access based on your organization’s or space’s specific needs.
For instructions on inviting users and managing their access, please refer to this article.
1. To access this section, log in to your Admin account and head to the “Settings” tab [1], where you will see “Registration preferences” sub-tab [2].
2. Public sign up form [3] regulates user registration. Depending on this setting, you can allow individuals to create their member accounts in a few ways:
Disabled [A] – When this option is selected, the registration form on your login page is hidden, allowing only administrators to add users directly through the “Users” tab. For more information, see the following article: adding users.
Enabled – approval required [B] – members can sign up for Roomzilla and request membership in your organization through the sign up form [5] linked on your organization’s login page. Once they confirm their email address and receive approval from an admin, they can proceed with setting up their password, which is the final step to gain access to make reservations for your resources in Roomzilla.
To approve or reject pending membership requests, navigate to the “Users” tab and then select the “Membership Requests” sub-tab.
Note: Membership requests will remain pending approval for 14 days. If they are not reviewed by an admin within this timeframe, they will be automatically removed, and the requester will need to submit a new request.
Note: All admin users will receive email notifications when someone requests membership. However, they have the option to unsubscribe from receiving such emails in their “Profile” section.
Enabled – open access [C] – any member can sign up for your Roomzilla account using the sign up form [5] on your login page. All members will be automatically accepted by the system without requiring any action from an admin for approval.
3. Additionally, the “Auto-approve membership request for domains:” option [4] streamlines the registration process for individuals with email addresses in whitelisted domains, while still allowing admins to decide whether members from other domains are approved or rejected. By reducing the need for manual approval, this feature simplifies the registration process for members from whitelisted domains, enhancing the overall user experience.
Note: applies to option B only.
The auto-approve feature can be useful in various scenarios, including:
- Co-working spaces: In busy co-working environments with frequent tenant turnover, this feature allows for seamless onboarding of new members from trusted domains without requiring manual approval from admins.
- Organizations with trusted networks: Companies or organizations that frequently collaborate with partners or affiliates from specific domains can use this feature to automatically approve membership requests from those domains, streamlining the registration process.
- Controlled access: For communities or organizations that want to maintain control over who can join their platform while still allowing easy access for members from own domains, this feature provides a balance between security and convenience.
4. Remember to click the green “SAVE” button to save your changes when you are done.