Effective May 25th, 2018, last update April 1st, 2020,
PERSONAL INFORMATION WE COLLECT
When you visit the Site or use the Service, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site or use the Service, we collect information about the individual web pages that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site or the Service. We refer to this automatically-collected information as “Device Information.”
Our Company may also receive your data (including anonymised) indirectly from the following sources:
We collect Device & Behavioural Information using the following technologies:
More details on cookies we use can be found here:
Cookies set by Roomzilla:
|_rz2_session||Essential||Used to keep track of sessions and distinguish users||Session|
|inside||Essential||Used to keep track userless authentication||1 month|
|host_email||Essential||Used to remember user form data||3 months|
|host_first_name||Essential||Used to remember user form data||3 months|
|host_last_name||Essential||Used to remember user form data||3 months|
|remember_me||Essential||Used to remember user form data||3 months|
Cookies set by third parties for Roomzilla WWW and app
|New Relic||JSESSIONID||Analytics||Set by New Relic||Used to track user visits on the website and in-app activity|
|fr||Analytics||Set by Facebook||Used to track user visits on the website and in-app activity|
|Userengage||__cfduid||Analytics||Set by Userengage||Used to track user visits on the website and in-app activity|
|Userengage||_ueuuid||Analytics||Set by Userengage||Used to track user visits on the website and in-app activity|
|Userengage||sessionid||Analytics||Set by Userengage||Used to track user visits on the website and in-app activity|
|Userengage||__ca__chat||Analytics||Set by Userengage||Used to track user visits on the website and in-app activity|
|__utma||Analytics||Set by Google||Used to track user visits to the website and app|
|__utmb||Analytics||Set by Google||Used to track user visits to the website and app|
|__utmc||Analytics||Set by Google||Used to track user visits to the website and app|
|__utmz||Analytics||Set by Google||Used to track user visits to the website and app|
|_ga||Analytics||Set by Google||Used to track user visits to the website and app|
|_gcl_au||Analytics||Set by Google||Used to track user visits to the website and app|
|_gid||Analytics||Set by Google||Used to track user visits to the website and app|
|Full Story||fs_uid||Analytics||Set by Full Story||Used to track user visits to the website and app|
|_hjid||Analytics||Set by Facebook||Used to track user visits to the website and app|
|G2||_session_id||Analytics||Set by G2||Used to track user visits to the website and app|
|HotJar||_BEAMER_FIRST_VISIT_zeKLgqli17986||Analytics||Set by HotJar||Used to track user visits to the website and app|
|gtm_auth||Analytics||Set by Google||Used to track user visits to the website and app|
User data stored by Roomzilla in-app
|Users name & last name||Reservation details||Needed to display reservation details||Until user permission revoked|
|Users name & last name||User profile||Needed for user recognition||Until user permission revoked|
|Users email||Reservation details||Needed to display reservation details||Until user permission revoked|
|Users email||User profile||Needed for authorization and communication purposes||Until user permission revoked|
|Users phone number||User profile||Needed for authorization and communication purposes||Until user permission revoked|
|Users company name||User profile||Needed for authorization and communication purposes||Until user permission revoked|
You can set your browser not to accept cookies (please refer to your specific browser’s instructions). However, in a few cases, some of our website features may not function as a result.
The behavior tracking is anonymous up until you provide your email address and/or name when it becomes associated with your anonymous profile and the historic data we gathered about your activity using “Cookies”
Additionally when you start using the Service, we collect certain “Personal Information” from you, including your name, email address, company name and optionally billing details of your company or your phone number. When you use the service we also store information about the reservations you make. Apart from name and email, this information includes the location, date, time and claimed purpose of the meeting. In order to fully use the service you only have to provide a relevant email address. Other reservation details can be random.
HOW DO WE USE YOUR PERSONAL INFORMATION?
When you visit the Site or use the Service we use the Personal Information to:
SHARING YOUR PERSONAL INFORMATION WITH THIRD PARTIES
We work with third parties to improve our product or support our operations as well as parties which provide consulting, sales, technical, support and/or managerial services. We always make sure that the third parties comply with both ours & regional data protection policies and we only share the information that is required to provide a specific service. A list of the current third parties services we use can be found here:
Our Service may include certain interactions with third-party websites or applications. This functionality may involve the third-party operator giving us certain information, including Personal Data. When you register with the Service for example, you may have an option to link your account to a third party account (e.g. Google) to help the registration, log in and transaction process, or otherwise. If we offer and you choose to use this functionality in our Service, the third-party may send your Personal Data to Roomzilla. We will treat it as Personal Data under this Policy because we collect it as a result of you using our Service.
We may also provide third-party sites’ interfaces or links in the Service to help you send communications. For example, a share button for emailing links via the Service. These third parties may keep information used or provided in communications or other activities. These third parties’ practices are not subject to this Policy. Roomzilla may not control or have access to your communications through these third parties.
When you use third party services, they are responsible for their practices. We can only vouch for our services and policies, and cannot be responsible for their practices. Be sure to review third-party policies before using their tools on our Service.
Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.
If you are a European resident, you have the following rights that we would like to make you fully aware of:
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: firstname.lastname@example.org
Additionally, if you are a European resident we note that we are processing your information in order to fulfill a contract we might have with you (for example if you use the Site or Service), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, specifically to the United States where our company’s legal seat as well as operating centers of some of our third-party partners are located.
Additionally, for California residents, the following section outlines our compliance under the California Consumer Privacy Act or “CCPA.”In terms of your information that we have collected for the past 12 months:
Children’s Online Privacy Protection Act (“COPPA”)
Additionally, for US residents, our Site is advertised to a general audience and to the best of our capabilities we aim to only promote it to an 18+ audience. We do not offer our Service to anyone below the age of 18. In compliance with COPPA, we especially strive to ensure we do not target nor collect personal information of children under the age of 13. In accordance with COPPA and other applicable laws, we purge any such personal information from our database should we become aware of it. If you are a parent or guardian and your child has provided us with personal information, please make us aware immediately by contacting us here. We will handle the matter undertaking full compliance with immediate effect upon such notice.
When you start using the Site or Service, we will maintain your Personal Information for our records unless and until you ask us to delete this information.
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at email@example.com or by mail using the details provided below:
One Broadway, Cambridge, MA, 02142, United States