Read-Only Mode and Guest Reservations
Guest Read-Only Mode and Guest Reservations
Read-Only Mode and Guest Reservations features provide flexibility in managing how users interact with the platform. Here’s a breakdown of what these options mean and how to use them effectively.
For instructions on inviting users and managing their access, please refer to this article.
1. To access this section, log in to your Admin account and go to the “Settings” tab [1]. There, you will see the “Access & Registration” sub-tab [2].
2. In the “Access Options” section, you will find two features to manage how non-registered users can interact with Roomzilla:
[A] Enable Guest Read-Only Mode for timeline visibility without login.
[B] Enable Guest Reservations to allow bookings without account creation.
3. Remember to click the green “SAVE” button to save your changes when you are done.
Note: To grant users immediate access, all you need to do as an admin is send them your page link (URL). This will allow them to access the system directly without any further setup required.
Note: Depending on the “Registration Preferences” settings (below), guests may be allowed to create user accounts by signing up. For detailed instructions, refer to our guide on registration preferences.
The Guest Read-Only Mode is beneficial in various scenarios, including:
- Quick access for visitors, as it provides seamless visibility into resource availability without requiring user credentials, which is ideal for temporary guests or external collaborators.
- Simplifies information sharing by facilitating transparent scheduling and allowing users to check availability effortlessly, reducing admin intervention.
- Optimized for open spaces, and particularly useful for public facilities or shared spaces, where visitors need to browse schedules without making reservations.
The Guest Reservations feature offers several key benefits:
- Streamlined booking for non-registered users as it simplifies the reservation process by allowing guests to book resources directly, removing the need for account creation and improving accessibility.
- Flexible access control. Admins maintain accountability by collecting guest information (name and email), ensuring traceability while granting booking privileges to external users.
- Improved event management is ideal for scenarios with frequent external attendees, such as workshops or events, where creating accounts for every visitor may be impractical.
- Convenience for mixed-use spaces, like co-working spaces or venues shared by multiple organizations, enables guests to reserve resources without unnecessary steps.